BOYD ACRES NEIGHBORHOOD ASSOCIATION
Board Meeting Minutes June 28, 2010
Opening:
The regular board meeting of the Boyd Acres NA was called to order at 6:33 p.m. on June 28, 2010 by Chair Larry Kierulff. Meeting was held behind Sky View Middle School.
Present:
Board Members: Larry Kierulff, Michael Graham, Tim Larocco, Nadene Kallel, Wayne Schnur and Jenni Fennerl. Visitors: Robin Moodie
Agenda Items:
1. Resolve Conflict – tabled for future meeting
2. Approve May Minutes – Larry has previously provided copies to all board members. Michael motioned for approval, Wayne seconded. All members unanimously approved the May 2010 Minutes.
3. Elect a Chair - Larry has been acting as Chair after Chair Nels Hesseldahl stepped down. Michael nominated Larry to be voted in as official chair. Nadene seconded the motion. All members unanimously voted to appoint Larry as Chair.
4. Elect a Vice Chair – Michael nominated Nadene to the Vice Chair position. Jenni seconded the motion. After some discussion of the relevant duties – to include maintenance of the membership list, filling in for Larry as necessary, Nadene accepted the nomination. All members unanimously voted to appoint Nadene to the Vice Chair position.
5. Determine Standing Committees and their Chairs – Larry stated his reason for establishing standing committees would be that each of these categories requires a monthly duty (i.e., meeting attendance) and a monthly report. Therefore he proposed to establish committees for Land Use, Parks, Traffic and Safety, Good Samaritan, Juniper Ridge and Business Coordination. Since Stephanie Yun had officially resigned her duties of Land Use Chair, Larry has been handling the relevant business. At this time he has received training from the City and feels comfortable remaining in this position. Larry will copy board members by e-mail on any land use issues that are deemed important enough for action to be taken. Michael has been attending the Park Board meetings on our behalf and would like to continue in this capacity. If he cannot attend a meeting, he will ask the board for a replacement. Wayne and Tim have been attending various meetings regarding traffic and safety issues and will continue to do so. Tim volunteered to be the main contact for a Traffic committee. Larry suggested that we may be receiving CSRs (Citizen Service Requests) in the future and these could be routed to Tim and Wayne for review. The Good Samaritan role has not been one that we have addressed in the past. Larry suggested that we can announce that it exists to all members and get feedback about what needs exist and how we can address those needs. He also suggested this committee become familiar with the services which are available in the community so that we could refer requests on to the appropriate agency. Larry and Jenni will work together on this committee. Regarding Juniper Ridge, Larry will check on the Juniper Ridge website for any upcoming meetings and make sure that BANA has a presence there. Nadene is involved in Juniper Ridge through her PTO responsibilities and she is also involved in Safe Routes to School. Tim suggested that each board member take turns attending these meetings. Larry will get the meeting schedule and divide the meetings among the board. It was decided by the whole that we do not currently need a Juniper Ridge committee and will address it under the “Land Use” heading. Jenni suggested that the website may list Land Use/Juniper Ridge to assist any visitors with questions. Business Coordination was suggested to Larry by Al Jesse. As he was not at the meeting, this will be tabled for future discussion.
6. Decide future meetings – Larry proposed continuing our schedule of meeting on the last Monday of every month. The meeting dates will be July 26, August 30, September 27, October 25, and November 29. For July and August we will meet outside at the picnic tables on the west side of Sky View Middle School. Meeting times will be 6:30 p.m. Larry will reserve the Lava Ridge Library for the September and November meetings and the gymnasium for the October meeting (general membership meeting).
7. E-mail Service Proposal – Jenni has set up an account with Constant Contact, and e-mail service provider. The cost for 12 months of pre-paid service cost $153. This service will allow designated board members to log on from their own computers and send out mail to the entire membership. All present approved the $153 expense. In the future we can discuss additional fees for use of the survey and marketing functions.
8. Spokesman Program Update - Out of the nine sections in our borders, there are 5 spokespersons who have volunteered. Larry will determine which sections still need representatives and include another request for volunteers in the next e-mail. Hot topics that may be addressed are weed cleanup, trash cleanup, safety, etc.
9. Website Improvement Update – this topic was tabled until we can meet with Al Jesse.
10. Brainstorm Summer Activities – Michael suggested a weed pull. Larry participated in the city wide pull and there were some BANA members involved. It is probably too late this year for this activity and Larry suggested we do more to publicize need for participation in the city wide weed pull. Jenni suggested we post photos of the noxious weeds in the e-news. Larry suggested that we could organize a trash cleanup for the area. He also suggested an activity that would increase bicycle safety awareness. Nadene is involved with Safe Routes to School and will see how BANA could get involved in this way. Wayne suggested this kind of activity would be helpful at back to school time.
11. Bylaws change proposal – Guidelines for the use of e-mail was not discussed. Reduce number of general meetings – Michael suggested if we have one, it should be in the fall. Jenni suggested we hold the fall meeting and then see if we feel we need to reduce the number. Wayne felt that familiarity is important and we should continue the current schedule. It was generally agreed to wait on any action at this time.
12. Determine temporary committees and chairs – this issue was discussed during agenda item number 5.
13. Next meeting – will be held July 26 at 6:30 p.m. at Sky View Middle School picnic tables. However, Tim, Michael and Jenni will not be able to attend so a quorum is in question. We will publicize this through the e-news.
14. Adjournment – Nadene motioned to adjourn the meeting, Michael seconded. All in favor. Meeting adjourned at 8:12 p.m.
Respectfully Submitted,
Jenni Fennerl
